The Executive Assistant is responsible for performing a wide array of administrative functions, as well as special projects, requiring a high degree of integrity, initiative, and resourcefulness. This position requires an individual with strong organizational and analytical skills, able to balance multiple, competing priorities, and anticipate upcoming needs in a fast-paced environment. Given that daily activities often involve access to sensitive, non-public information, this position necessitates confidentiality, sound judgment, and the ability to prioritize business requirements as priorities change. In this role, the assistant will interface with internal and external parties on behalf of the executives, including but not limited to investors, board of directors, outside counsel, and KOLs.
- Manage complex calendars, scheduling requests, and appointments for the CFO, GC and respective teams. Coordinate various Board Committee meeting dates. Learn and understand related business requirements to support changing priorities.
- Handle logistics for internal and external calls, meetings, interviews, department programs, events, and conferences, including invitations, rooms, catering, and materials. Work collaboratively with IR consultant specifically related to logistics and materials for investor conferences and roadshows.
- Reviews incoming correspondence, initiates replies as appropriate, brings attention to matters requiring action by the executive or their teams and follows up to ensure completion. Provide a weekly summary of outstanding items for review/response.
- Arrange domestic and international travel, including air, hotel, and ground transportation, as well as visa processing, and international invitation letters.
- Develop new and modify existing PowerPoint presentations and spreadsheets using appropriate template/branding materials, maintaining electronic and physical files in an orderly and retrievable fashion.
- Prepare and reconcile expense reports, manage vendors, review invoices, and follow contract and purchase order procedures to facilitate payment.
- Assist with preparation of quarterly budget reviews.
- Update department databases, including relevant contact information. Maintain investor database on SharePoint and provide reports as requested.
- Ad hoc projects as directed.
- Minimum 5 years’ experience in a C-level executive administrative support capacity.
- Associates Degree or equivalent combination of education and experience.
- Knowledge of administrative procedures and best practices, proficient with MS Office Suite including Outlook, Word, Excel and PowerPoint.
To apply, email your resume to: email@example.com
AVROBIO, Inc is an EEO employer
AVROBIO, Inc., a leader in lentiviral-based gene therapies, is a clinical-stage company developing disruptive therapies that have the potential to transform patients’ lives with a single dose. The Company is focused on the development of its gene therapy candidate, AVR‑RD‑01, in Fabry disease, as well as additional gene therapy programs in other lysosomal storage disorders including Gaucher disease, Cystinosis and Pompe disease. AVROBIO’s lentiviral platform has broad potential for other rare and non-rare genetic diseases. AVROBIO is headquartered in Cambridge, MA and has offices in Toronto, ON.